Create And Apply Information Management Policies

Administrators can use these reports to determine how information is being used within the organization. These reports can also help organizations to verify and document their regulatory compliance or http://www.homebusinesscenter.biz/homebusinesscenterbiz/ to investigate potential concerns. The audit log records the following information: event name, date and time of the event, and system name of the user who performed the action. When barcodes are enabled as part of a policy, they are added to document properties and displayed in the header area of the document to which the barcode is applied. Like labels, barcodes can also be manually removed from a document. You can specify whether users should be prompted to include the barcode when printing or saving an item or if the barcode should be inserted manually using the Insert tab in 2010 Office release programs. To enable barcodes On the Edit Policy page, in the Barcodes section, select the Enable Barcodes check box. 2. To prompt users to insert these barcodes into documents, select the Prompt users to insert a barcode before saving or printing check box. 3. Click OK to apply the barcode feature to the policy. Note The barcode policy generates Code 39 standard barcodes. Each barcode image includes text below the barcode symbol that represents the barcode value. This enables the barcode data to be used even when scanning hardware is not available. Users can manually type the barcode number into the search box to locate the item on a site. To require that documents that are subject to this policy have labels, click Enable Labels, and then specify the settings that you want for the labels. To enable labels 1. To require users to add a label to a document, select the Prompt users to insert a label before saving or printing check box. Note If you want labels to be optional, do not select this check box. 2. To lock a label so that it cannot be changed after it has been inserted, select the Prevent changes to labels after they are added check box.